ARLD Meeting Minutes 9/10/09

Fall program (9/18/09)
Registration is low at this point (13 morning, 12 afternoon).  The registration deadline will be extended until Monday 9/14/09.  Please pass on the program description to any colleagues, friends, etc. who may be interested in attending.
Danielle will pick up Judi from the hotel Friday morning.
It was suggested that the programs be video-taped to make available at a low cost for those who are unable to attend in person.  It was decided that there will not be enough time to make the necessary arrangements before 9/18/09.

Annual conference (4/21/09-4/23/09)
Deadline for speaker forms is Oct. 10th.

There are several speakers interested in doing sessions related to information literacy.  The possibility of a panel discussion was suggested or a 2 hour 45 minute session featuring several speakers on different topics related to information literacy.  Danielle will contact the interested speakers to determine which format will work best.

It was also suggested that ARLD should try to increase academic librarians’ interest in the MLA Annual Conference.  Friday could potentially be a day for sessions of interest to academic libraries/librarians in order to alleviate the cost of hotels and registration fees for those only interested in sessions related to academic librarians.  A separate “Academic Libraries” track could be formalized to promote the involvement of academic libraries at the MLA conference.  The Virginia Library Association’s Annual Conference might be a good model for this.

The proposed “technology session” will consist of two main components: (1) A hands-on opportunity for librarians to look at and play with mobile devices; (2) A show and tell component where library websites will be viewed on mobile devices; tips and advice for designing mobile websites and making library websites more “mobile friendly” will be shared.  David and Alison will continue to do the planning for this session.

There are two pre-conferences planned for this year’s conference:

• one full day workshop on project management
• one 1/2 day workshop on graphic design

Spring program (date TBD)
The Spring program will be based around the idea of an unconference.  The program should be relatively inexpensive. Anyone wishing to contribute to the planning of the program (i.e. choosing a location, topics, marketing) should get in touch with Michael.

Several ideas were mentioned in relation to when this program should be held.  There was general consensus that holding the program in May (after the Annual conference) would be best.

Name Change
A vote was held to change the official name of the Academic and Research Libraries Division of MLA to ACRL, Maryland Chapter.  The name change was approved unanimously.  The abbreviated form of the divisions new name will be ACRL MD. The decision will now be taken to the MLA Executive Council for final approval. David will look into reflecting this change in the name of the division’s WordPress blog and Yahoo! group.

ARLD Meeting Minutes 8/4/09

Attendees: Patty MacDonald, Michael Shochet, Jenny Hock, Amy Krug, Shu Qian, David Dahl, Katy Sullivan, Danielle Whren Johnson, Regina Rose, Joanna Gadsby, Nancy Nyland, Alison Cody

Fall Program (9/18/09)
The program is ready to go.  There will be a morning session featuring presentations by Susan Strasser and Judi Briden.  Judi Briden will run a workshop in the afternoon.  Attendance for the morning session is not limited; the afternoon session will be limited to about 20 participants.

Marketing the program will be important.  Ideas were given for marketing avenues, including listservs (neighboring library associations, divisions, and national lists), Facebook, Twitter, LinkedIn, mailing brochures to MLA members, announcing in ACRL Update, contacting area library directors, and highlighting the program on the MLA website.

Individuals were encouraged to promote the program using their personal social networking accounts (Facebook, Twitter, etc.).

• Regina will put together a brochure to be mailed to MLA members.  (MLA will fund one mailing per year.)
• Nancy will contact the D.C. Library Association and Lyrasis
• Patty will contact the Delaware Library Association
• David will send an email to library directors encouraging them to send employees to the program

Name Change
Voting on the proposed name change (from ARLD to ACRL Maryland Chapter) will be held during a business meeting in September.

Changing the name requires changing the bylaws for which a two-thirds majority is necessary.  A minimum of 10 voting members participate in voting in order for it to be official.  Thirty days of notice must be given before a vote is held.

Progress Reports for Annual Conference Programs

• Running an effective business meeting – Michael looked into potential presenters from College Park, but this doesn’t appear to be an option.
• Information literacy session – Michael talked to Patti Pfau at Harford Community College.  She showed initial in putting together a session about high school students and information literacy.  Patty talked to Moe Chakraborty at Salisbury University about a program on faculty-librarian collaboration.  She also discussed a session on media literacy with Sarah Crest at Towson University.
• Katy is in contact with one of Towson’s graphic designers about a graphic design pre-conference.  Looking for someone with good presentation skills in addition to design skills.
• Regina is interested in putting together a session about “survival guides/tips” for un- or under-employed librarians.  This could also include sensitivity training for search committees and interviewers.  It might be possible to co-sponsor the session with other divisions.
• David will continue to pursue a topic for a technology-related session.  Towson University has recently undertaken a few mobile initiatives that could be turned into a session.  He will put out a call for speakers or session ideas on the MLA listserv.
• Nancy will continue to pursue evidence-based librarianship.
• Danielle will follow-up on a project management session.

Program forms are due October 9th.  These include the presentation topic, proposed day and time, learning objectives, format, suggested speakers, and estimated audience size.

Presenter agreement forms due November 13th.

Spring Program

Several ideas were presented for a spring program focusing on inexpensive and “cutting-edge” concepts.  Michael suggested doing an “unconference” based on the model presented at ALA Annual 2009 was discussed – sessions would be voted on with most popular sessions actually being presented.  Along these lines, David suggested having attendees vote on a “theme” or “issue” that could be addressed by small, facilitated discussion groups.  It was agreed that something incorporating both of these ideas would be worth pursuing further.

A demonstration of UMBC's interactive whiteboard, powered by Wii remotes.

Presentation

Shu Qian gave a presentation and demo of UMBC’s interactive learning space.  The room makes use of Wii remotes to create an interactive whiteboard.

Next Meeting
Time: 9/10/09 from 1-3 PM
Location: UMBC Library 353G
A vote on the proposed name change will be held at this meeting.

ARLD Meeting Minutes 7/7/09

ARLD Meeting Minutes
July 7, 2009
UMBC Library

Attendees: Joanna Gadsby, Jenny Hock, Kay Kazinski, Lynda Aldana, Shu Qian, Simmona Simmons, Michael Shochet, David Dahl, Nancy Nyland, Katy Sullivan, Danielle Whren-Johnson, Lee Marie Wisel, Raymond Wang

Introduction of new officers
Michael Shochet, University of Baltimore – President
Danielle Whren-Johnson, Loyola/Notre Dame – Vice-president/President-elect
David Dahl, Towson University – Secretary

Overview of Fall Program (9/18/09)
The program is 95% complete; still working out details such as catering, pricing, etc.

The program will feature two speakers:

• Susan Strasser, Professor of History, University of Delaware – “What Faculty Want”
• Judi Briden – University of Rochester’s research on undergraduate students and their use of library resources

A workshop led by Judi Briden will most likely be held in the afternoon on the 18th.  The workshop will cover ethnographic techniques that librarians can use at their home institutions.

The program will be held at Capitol College; Michael is working out the final details for this.  There will be separate costs for the morning and afternoon sessions.

Division Name Change
This was a follow-up to past discussion about changing the division’s name to reflect its association with ACRL.  The name change would require a change in the bylaws and a 30 day notice to all ARLD members.  An announcement will be made and voting can be held at the next meeting.

MLA Annual Conference 2010
Danielle attended the first program planning committee meeting for the 2010 Conference.  The conference will be held from April 21-23, 2010.  This is earlier than normal and will most likely affect the timing of ARLD’s spring program.  Program approval forms are due by 10/9/09.  At that time, a final list of programs needs to be submitted.
It was also noted that conference funds are down this year.  Speakers can most likely be brought in for pre-conferences and programs if funds are recuperated.

Annual & Spring Program Ideas
Discussion ensued about potential programs and workshops for both ARLD’s Spring Program and the MLA Annual Conference.  The following topics were suggested:

• Information literacy – collaborating with faculty
• Working in a multi-generational workplace – it may be possible to co-sponsor this program with another MLA division
• Project planning & management – Danielle mentioned that this topic was brought up previously at the MLA Program Planning meeting.  There is a possibility of getting speakers for this from Notre Dame
• Technology related presentation – mobile technologies were suggested by David; Michael suggested widgets (igoogle, etc.)
• Graphic design program – it was suggested that this could be a pre-conference (hands-on workshop). Graphic designers from The Sun or the Washington Post could be potential speakers (possibly free).
• Interactive learning w/technology – using whiteboards was brought up as a potential sub-topic.
• Evidence-based librarianship – this topic had been mentioned previously. The Health Interest Group may be interested in co-sponsoring this program.
• Working with online classes/distance learning – this would cover new methods & best practices.
• Conflict management
• Running effective meetings/participating in meetings effectively – running committees was suggested as a related topic.

Follow-up on program ideas
The next step is to look for speakers for topics.  The following attendees volunteered to begin to investigate speakers for the respective topics:

• Nancy Nyland – evidence-based librarianship & multi-generational workplace
• Lynda Aldana – Project planning/management
• Katy Sullivan – Graphic design program
• Michael Shochet -running effective meetings (potential speakers from College Park)
• David Dahl – technology-related program (e.g. widgets, mobile technology, etc.)

David will talk to MILEX members about the possibility of co-sponsoring a Spring Program related to information literacy and faculty collaboration. Michael will present other topics to absent librarians for ideas, leads, etc.

Bus trip
Some interest was expressed in putting together a bus trip.  Past trips have beend difficult to manage due to the costs and planning involved.  The last trip, planned for New York City, was cancelled due to a lack of interest.  Philadelphia and Baltimore museum libraries were suggested as two potential destinations.

ALA Annual
David will attend the ACRL Chapter’s Council meeting at ALA Annual in Chicago

Presentation
Kay Kazinski, Library Technology Coordinator at Towson University, gave a demonstration of the LibX toolbar (http://www.libx.org).  The toolbar is an open-source tool that can be customized by libraries to provide another means of accessing library resources.  Her handout for getting started is available at http://tinyurl.com/kaylibx

Meeting Location
Possible meeting locations were discussed.  Both Montgomery College and Morgan State University were suggested as potential meeting locations.  It was decided that it was better to hold business meetings near Baltimore since officers and program planners are mostly located in this area.  The idea of hosting spring and fall programs in more “remote” areas was suggested.

Next meeting
Time: 8/4/09; 1-3 PM
Location: UMBC Library

ARLD Meeting Minutes 10/10/2008

ARLD Meeting Minutes

October 10, 2008

Loyola Notre Dame Library

Attendees: Danielle Whren, Michael Shochet, Patty MacDonald, Nancy Nyland, Sharon Morris, Lee Wisel, David Dahl, Shana Gass, Ada Woods, Carole Lever, Lucy Holman, Barbara Snead

Recap of Fall Program

Fall program went well. Most of the evaluations were good. Got a good mix of librarians from various types of libraries.

Review of Conference Programs

6 proposals have been submitted to MLA.

• Susan Strasser from University of Delaware program on What Faculty Want. Scheduled for Friday morning. May still be dependent on money.
• Pre-conference program on storytelling led by a member of Speak Easy DC. Will focus on how to tell your library story.
• Shana Gass (Towson University), Ray O’Keefe Cruitt (Enoch Pratt Free Library), and Mandy Hackley (Salisbury University) will present an introduction to business reference-“Business Resources for the Literature Lover”.
• Lucy Holman will give a presentation on her dissertation research regarding the research habits of millenials.
• The Chesapeake Project to save Maryland state government electronic documents.
• David Dahl (Towson University) will present on the Towson University Library blog for staff development. It is contributed to by the 3 Emerging Tech Librarians. Starting as an internal project and hoping to expand it to other libraries.
• Final speaker agreements must be submitted by the end of November because of publication of conference program.

NYC Bus Trip-November 14

• Morning program at Museum of Modern Art Library (admission to library included in tour, but not the museum itself)- 1.5 hours
• 2 free hours for lunch, etc.
• Afternoon program at Paley Center for the Media. We have a choice of several areas of focus. Some of the more interesting ones include advertising, breaking the news, great moments in TV viewing, and classic world interviews.
• Then 4 hours free time in the city leaving at 6 pm to return to Baltimore at approx. 9:30 pm.
• Deadline for sign-up is October 31
• Will be worth 3 CEU’s.

Spring Program

• Developing a Library Marketing Plan.
• Possible date Friday, April 17 or April 24
• Danielle will contact Loyola’s Columbia campus to see about holding the program there.

Presentation by Lucy Holman on Wikipedia

Next meeting in February 2009. Exact date TBA.

Location: TBA

Meeting Minutes July 25, 2008

ARLD Meeting Minutes

July 25, 2008

Cook Library, Towson University

Attendees: Danielle Whren, Alison Cody, Regina Rose, Liz Beere, Ada Woods, Barbara Snead, Claire Holmes, Amanda Feigley, Shana Gass, Carissa Tomlinson, Debbie Nolan, Lucy Holman, Gabe Adugna, John Breitmeyer, Michael Shochet, Patty MacDonald, David Dahl, Jeff Maehre (virtually from Frostburg)

Ideas for Promoting ARLD

• Addressed idea brought up at last meeting of changing name to reflect ARLD as the MD’s state chapter of ACRL. Proposed name change to MD chapter of ACRL (MDACRL). If we change the name we have to go through bylaws and get approved by MLA. Patty will look into this.
• We do get money from ACRL (usually to fund a large mailing), and they will give us the names of all the MD librarians who are registered with ACRL
• Alison is looking into updating the current ARLD brochure. Want to revisit the mission statement. Once brochure is updated send a copy of the brochure with a cover letter to all academic library directors in MD.
• The blog and wiki have been added to the ARLD page on MLA’s website.

Fall Program

• Program topic will be Open Source Software for Libraries presented by Andrew Nagy (Villanova University) on VUFind and Jerry Keiser (Kent County Public Library) at Chesapeake College, Wye Mills, MD on Thursday September 18, 2008.
• Brief discussion on whether we should add in a segment on digital repositories and make it a full day program. Decided against.
• Villanova usually gets $500 for speaking. Will need to factor this into cost of program. Proceeds of program go to MLA
• Need to charge minimum of $30 per person for contact hours
• Discussion of whether we want to include both breakfast and lunch as part of the program. Doing both would add approximately $15 to the fee. Decided we need lunch included because there are no restaurants near Chesapeake College.
• Idea of making program available by teleconference brought up. Currently program is not scheduled to be held in their library, but possibly could be moved to accommodate. Perhaps charge ½ price for teleconferencers. Lucy will look into ability to teleconference.
• Will send out save the date even though details are still being worked out.
• This date does not conflict with MILEX’s program

Fall Bus Tour

• Looking at one of first 3 Fridays in November
• Katy has tried to contact the J.P. Morgan Library or possibly one of the NY Public libraries. Lucy brought list of possible libraries arranged geographically and asked people to mark any they are particularly interested in.
• Joanne is working on a bus company.
• Will probably go in early morning, tour 1-2 libraries, the have time for lunch, shopping, etc.

Conference Programs

• Conference is May 13-15
• Need preliminary proposals for conference by September 21
• What Faculty Want program being set up by Patty. Speaker is from the Humanities may try and find another faculty member from the Sciences
• Alison suggested outreach to students-may be able to get a graphic designer to give info on how to make your library materials look better. Michael will ask at UB to see if any of the graphic design faculty would be interested in participating. Suggestion that perhaps this would be better for a spring program/workshop rather than a conference program as graphic designers would most likely charge money to participate. Could be tied in with the idea of developing a library marketing plan already suggested by Debbie Nolan for the spring program.
• Michael will be in touch with Nancy Nyland about the evidence based library practice idea she suggested at the last meeting.
• Michael discussed his cooperative subject pages blog. Most likely will focus on business to start. Other ideas brought up included using Facebook and Delicious for similar purposes. Michael will send out an email soliciting participation in the project soon.
• Working in a multigenerational workplace-get perspectives from librarians in different stages of their careers as well as in different types of libraries. Alison and Joanne will possibly look into this program.
• How Students Search-Lucy Holman’s program. She prefers that other programs be looked into first with using hers a last resort.
• David Dahl suggested a program on a technology/organizational blog in the works at Towson’s Cook Library. Could create program to talk about the blog, and how they find the information they put in the blog and keeping up with technology.
• Conquer your fear of business questions-Get one academic and one public librarian to talk about business resources. Shana Gass has offered to be the academic librarian.

Adobe Captivate Presentation

David Dahl from Towson’s Cook Library demonstrated how to make a tutorial using Adobe Captivate.

Next meeting Friday October 10, 1-3 pm.

Location: TBA

Meeting minutes 6/13/08

ARLD Meeting Minutes
June 13, 2008
Loyola Notre Dame Library
Attendees: Patty MacDonald, Alison Cody, Sue Bonsteel, Jeffrey Hutson, Nancy
Nyland, Shana Gass, Michael Shochet, Barbara Snead, Katy Sullivan, Joanne Helouvry,
Bob Garber, Josh Hurwitz, Charles Lockwood, Danielle Whren

Introduction of 2008-2009 ARLD Officers
Patty MacDonald-President
Michael Shochet-Vice-President/President Elect
Danielle Whren-Secretary
Nancy Nyland of Montgomery College-Germantown Campus brought 2 questions before
the group.
1. She wanted to know if anyone was doing anything with evidence based library
information (data driven decision making).
2. She also was interested in finding out how other schools (particularly community
colleges) were weeding based on print vs. online.

Brainstorming for ARLD programming
Attendees were asked to brainstorm ideas for the coming year’s ARLD programming
including a tour (usually in November), a fall program (usually in September), a spring
program (usually in March or April), and conference programming.
As suggested by the current conference chair at MLA’s Leadership Day on June 12,
Michael Shochet suggested devising programming based on a SWOT analysis
Brainstorming ideas:

• Outreach/Marketing to students

• Evidence based library information

• Online vs. print weeding

• Next-generation catalogs-what is out there now and where might it go in the

future. Howard County Public Library is implementing open source catalog.
Perhaps get them or another library who has done it to show the front and back
end of the system.

• How can academic libraries work together more? Idea to collaborate on subject

resources. Create an RSS feed/blog that would be updated by several librarians
with information on specific subjects. Work on collaboration and setting it up
now with possible conference program describing process and results.

• Working in a multi-generational workplace

• How students search

• What faculty want

• Gaming and/or tutorials

• Tours-NY bus tour including visiting one of the NY libraries

• Lorcan Dempsey-getting data out of the library, allowing people to find

information outside of the library webpage
Attendees volunteered to investigate ideas more in preparation for the next meeting.

• What faculty want-good for a stand alone program because not broad appeal

for conference. Will try for fall program but if speaker not available possibly
spring. Patty MacDonald will look into.

• Barbara Snead will look into online vs. print weeding for possible panel

discussion. Joanne Helouvry will look into information about similar program
possibly being put on by USMAI. Might try for joint program.

• Nancy Nyland will look into information on how students use technology/how

students search and for a possible speaker on evidence based library
information.

• Joanne will look into the multigenerational workplace for a possible

conference program
Need Conference proposals by September 21 including program title and learning
objectives.
Need speaker for programs by November
How to Increase Participation in ARLD
Discussion of how to increase participation in ARLD, particularly for libraries outside of
the Baltimore area.

• Teleconferencing – The University System of Maryland libraries have software

that can be used.

• Continue to strengthen connection to ACRL- There is an ACRL meeting at ALA

for chapter presidents (Patty will attend)

• Promote us as the state chapter of ACRL instead of just saying ARLD

• Spell out ARLD so people know what it stands for

• Possibly change name to MDACRL or ACRL MD chapter

• Increase communications- continue communications through marylib, and ARLD

yahoo group. Look at MLA website to see what updates need to be made. Create
blog and/or wiki for ARLD.
Video-streaming presentation
Danielle Whren gave a demonstration of the video streaming projects they are working
on at the Loyola Notre Dame Library.
Next Meeting: July 25 1-3 (location TBD)- will try to include Captivate
demonstration.